This Privacy Statement sets out an overview of how all personal data that Axxsys collects from you as a data subject or that you provide to us via www.axxsysconsulting.com website, will be processed by us. For the purposes of this, data subjects are the individuals of whom Axxsys holds and uses personal data, inclusive of employees, clients, vendors, associates or a third party such as recruitment agencies and industry bodies. Please read the following to understand how we operate regarding your personal data.
Who We Are
Axxsys Consulting are a specialised Management and Technology consultancy, providing consultancy to the global investment management community, and providing Advisory Services and Strategic Planning right through to Major Change Programmes.
How your Personal Data will be used
Axxsys is a service provider to its clients, We hold and process personal data about you in accordance with our legitimate interests as a data controller. In instances where we are acting as a data processor, we will process the information on behalf of and in accordance with the client’s direction. We collect both non-personal information and personal information. Non-personal information includes any data that cannot be used to identify you, including generic demographics (inclusive of data that demonstrates equal opportunity compliance), referral pages and URLs and how users navigate through the website. Personal information includes your name and contact details and if necessary, sensitive personal data.
We collect this data for the following purposes:
• To manage all business commitments and contracts (past, present and future);
• To carry out our obligations arising from any contracts entered into between you and Axxsys, or any contracts Axxsys enters into with third parties in relation to providing you with any services;
• To send information such as engagement proposals, market relevant information, and networking / event invitations;
• To enable you to submit your CV or apply for jobs within Axxsys;
• To answer your queries;
• To manage our marketing communications; and
• To comply with our legal and regulatory obligations.
Every now and then, we may seek your permission to process, use or disclose your data for any other purpose not already listed.
We will endeavor to ensure all your personal data is kept up to date, and will be retained for as long as necessary in connection with any legal action or investigations involving Axxsys, but you are responsible for informing us of any changes, which we will update or delete accordingly.
Your personal data may be shared with certain third parties such as:
• service providers that provide services on our behalf, including IT service providers;
• legal and professional advisors and auditors; and
• regulators and law enforcement agencies.
Where third parties are given access to your personal data, Axxsys will take the required action to ensure that your personal data is only processed to the extent necessary.
Should there be any change to your personal details in the future (ie change of name, address, telephone number, bank account, next of kin, etc) you are asked to notify us promptly. This will ensure we maintain accurate personal details and that we are able to contact you or another designated person in case of an emergency. If it becomes our intention to use your information for any other reason, Axxsys shall advise you of those intentions prior to using the information for the additional purpose(s) as well as advising you of any other details within this statement which may be affected.
You have a number of rights with regards to how your data is protected. By providing us with your information you will have the right to access and rectify your personal details. If you did wish to access your data, you shall have the right to view or receive a copy of the information in a commonly used format such as a pdf document or an e-mail. Any information which is processed by automated means and is purely required for the performance of a contract, may be transmitted to another data controller if you request it.
You may also have the right to ask for the processing of your personal data to be restricted or even erased. Whether or not you exercise the right to erasure, Axxsys will erase your personal data in certain situations and particularly when the data is no longer required.
At any time, you may have the right to object to the processing of your personal data where processing is conducted for legitimate business reasons/matters in the public interest/direct marketing/profiling. If you exercise this right, then unless we have compelling reasons not to, we shall cease to process your data wherever data protection laws allow.
Why the Personal Data is Legally Required
The information we wish to gather about you is collected on the grounds of:
• part of a statutory requirement;
• a contractual requirement;
• necessary to enter into the contractual arrangement;
• the need to protect your vital interests;
• a public interest or official authority matter.
Sending Personal Data Internationally
Axxsys will only hold your personal data for legitimate business purposes, and as long as is required, adhere to our statutory and contractual obligations.
Axxsys maintains appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing, accidental loss, destruction or damage, or other violation of the provisions of applicable law.
At Axxsys, access to personal data is based on the principle that access to data should be restricted to those who have a legitimate need for the data and the principle that as few people as possible have access to such data. In other words, we operate on a need-to-know and nice-to-know principle. Only employees who have a need-to-know business need for personal data may gain access to such data.
If you have any queries or you wish to speak to us about how your information will be used, then please contact us at firstname.lastname@example.org.
In the event that you should have a complaint about how your data has been processed by us, we would like to hear from you so that we may put it right. However, you will always have the right to lodge a complaint with the Information Commissioner’s Office https://ico.org.uk/concerns/. The EEA Data Protection Authorities list is available at:: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
Updates to our Privacy Statement
Axxsys may from time to time update this policy, the most recent version will be available on this page.
Website Legal Disclaimer
Please read the following terms and conditions carefully before using our website. By accessing this website, or by downloading any of the information contained herein, you agree to the terms and conditions outlined below.
The information contained in this website is for general information purposes only.
The information is provided by Axxsys Consulting (Axxsys) and while Axxsys endeavour to keep the information up to date and correct, Axxsys make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
Intellectual Property and Copyright
The copyright and all other intellectual property in the material contained in the Axxsys website is the property of Axxsys. Reproduction of any content from the Axxsys website is prohibited except that you are permitted to print or download extracts to a hard disk from the Axxsys website for your personal and non-commercial use only. This license to re-copy does not permit incorporation of the material or any part of it in any other work, publication or website whether in hard copy, electronic or other format. None of the information contained in the Axxsys website may be copied or distributed for commercial purposes without prior written consent of Axxsys.
“AXXSYS” and “AXXELERATOR” are registered trademarks of Axxsys. Axxsys trademarks and logos shown on the website are the property of Axxsys. Use of the Axxsys trademarks or logos is not permitted without prior written consent of Axxsys.
Other trademarks are those of their respective holders, and all rights are acknowledged.
Limitation of Liability
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.
Axxsys administers this website from its offices in London, United Kingdom (UK). Axxsys makes no representation that any information on this website is appropriate or available for use in other locations, and accessing this from regions where its contents are illegal, is prohibited. Those who choose to access this website from other locations do so, on their own initiative and are responsible for compliance with applicable local laws.
Every effort is made to keep the website up and running smoothly. However, Axxsys takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Axxsys reserves the right to change the content of this website and modify these terms and conditions at any time and without notice.
In the event any that any of these terms and conditions are held to be invalid or unenforceable, the remaining terms and conditions will remain in full force.
Email Marketing Communications
We may occasionally send you information, news and materials regarding Axxsys and its products and services that might be of interest to you.
You may unsubscribe from our mailing/marketing communications at any time by contacting email@example.com and adding ‘Unsubscribe’ in the subject line.
Please note that if you do opt out of receiving marketing-related emails from us, we may still send announcements and other administrative messages to you, and that you cannot opt out of receiving these messages.
Axxsys takes all reasonable precautions to protect personally identifiable information from loss, misuse, alteration or destruction and complies with the Data Protection Act.
If you have any questions or comments relating to how Axxsys process personal data or about our Terms or Privacy Statement in general, please contact firstname.lastname@example.org.